Advanced Search using TeamsHub by Cyclotron

Introduction

Avoiding Teams sprawl and finding relevant information is an important consideration for Microsoft Teams governance. In this article we take a look at finding information using Advanced Search using TeamsHub by Cyclotron.

Performing an acute search in an organization that has thousands of collaborative teams is often overwhelming for administrators. TeamsHub by Cyclotron introduces smarter ways to find teams. We have integrated filters to streamline your search and render high quality matches in your results.

In this blog, we will discuss the following topics:

1. Key Points
2. How to Access Search and Create Hubs
3. What are Filters
4. What is Advanced Search and How to Access it
5. Example Scenarios

Key Points

In TeamsHub by Cyclotron –

• Search is performed based on team name, tags, and classification.
• Advanced search can be used by both administrator and user.
• Advanced search does not support hub creation.

How to Access Search and Create Hubs

1. Sign in to TeamsHub by Cyclotron using appropriate user account and password.

2. To search teams, go to All Teams and enter a search criteria in search input box.

3. Use a search term – team name, tags or classification to search a team. For convenience, TeamsHub by Cyclotron provides tool tip in standard search.

4. Now save the derived results as hub by giving a hub name after clicking Save Hub button.

Henceforth, if new teams are added to your Office 365 environment matching any search criteria in existing hubs, they get automatically added to appropriate hubs.

Filters

Filters are a set of parameters used to customize your search query to eliminate irrelevant content from your results. Filters help in finding exact information that you are looking for.

In TeamsHub by Cyclotron, to apply filters, you need to specify:

• An Attribute to filter on
• An Operator to set the filter condition
• A Value to filter by

There are five types of attributes:

1. Name – it specifies team name.
2. Visibility – it is either public or private.
3. Member/Owner – it specifies team member or owner name.
4. Tags – it specifies tags used for labelling teams based on attributes such as team role, project, skill etc. For example – HR, IT, and Audit.
5. Classification – it specifies classification labels used to categorize teams based on purpose, location or organizational structure. For example – Internal and External.

Now, there are three types of operators:

1. Equal – this operator is used to match specified attribute with a specified value.
2. Not Equal –this operator is used when specified attribute must not match a specified value.
3. Contains –this operator is used to match a specified attribute with a specified value in the same sequential or contiguous order.

What is Advanced Search and How to Access it

Advanced search is a set of filters used to perform complex searches by creating a search query. A search query is formed by combining a field and a query operator as discussed above. To access advanced search in TeamsHub by Cyclotron, go to All Teams and click the Advanced Search icon next to search input box on top of the screen.

Example Scenarios

Let us consider creating a search query using three different filters:

[Filter 1: Attribute=Classification; Operator=Contains; Value=”aud”]

Now the results will fetch all teams with classification ‘Audit’. 

[Filter 2: Attribute=Member/Owner; Operator=Not Equal; Value=”Anton Adamson”]

Now, the result returns a list of teams where ‘Anton Adamson’ is not a member. 

Let us use a combination of two filters now:

[Filter 3: {Attribute=Visibility; Operator=Equal; Value=”private”}{Attribute=Tags; Operator=Not Equal; Value=”it”}]

Here, the result returns all those teams that are private and do not contain ‘IT’ tag. 

Similarly, you can refine your searches using two or more than two filters at a time.

Summary

TeamsHub by Cyclotron ensures that searching is an awesome experience for you. Gain control over your searches and get what you want in no time. If you are looking forward to make your searches straightforward, TeamsHub by Cyclotron is a perfect tool for you.

For more information on TeamsHub by Cyclotron please visit our main site at https://teamshub.io or our blog for more articles.