Successful migration to a new software solution in an organization depends largely on quick user onboarding and acceptance. If you exercise an employee-centric culture, to get great results after migration, it is critical for your employees to start working better and faster with the new software in hand. This raises a pertinent question – what if they are reluctant to use it?
Well, the idea cannot be forced as it will backfire. This suggests that the software must be likeable and workable to solve the problems of the users and promote seamless workflows. Above all, it should enable free-flowing communication and must have sufficient functionalities to spur ideas, creativity, and innovation in the digital workspace.
In today’s era of flexible working, there are very few technologies that can help migrate to with confidence that fulfills business goals, manages a remote workforce, and improves productivity. Also, how do you ensure a positive adoption of that technology in your firm?
Why MS Teams facilitates quick adoption
Microsoft Teams has set a benchmark with millions of daily active users worldwide. An incredible inclination of a multitude of organizations towards Teams prompts that the working environment it provides is most conducive.
MS Teams facilitates quick adoption because it is a mobile-friendly chat and collaboration system, a great tool to boost efficient teamwork, communications, and employee engagement. It offers a bundle of modern features for uninterrupted business operations which makes it readily accepted by users.
Further in this blog, we will take a look at some key features that help in increasing MS Teams usage and adoption. Let’s begin:
- Teams and channels – To head-start adoption, you may want to quickly create teams that include channels as a discussion board. Each channel by default contains many tabs and third-party apps to allow sharing files and notes and access conversation.
- Connect from anywhere – Download Teams mobile app to chat and collaborate while on the go regardless of location.
- Tailored channels – Make files easier to search for your teammates by simply uploading them to the channel and pinning it.
- Chat – The most basic functionality in Teams is chat which can be one on one or in a group. You have a compose box to type in your messages and format them in various ways. You can use @mentions and other indicators to highlight posts and ensure the information is not missed by your team. There are also different ways to search and filter the messages.
- Document storage in SharePoint – A team is associated with a SharePoint site at the back end which acts as a document library folder. The site automatically stores all files shared across all conversations in that team. You can change permission and security settings of the library folder if the data is sensitive.
- Video calling and screen sharing – This is another important feature that Teams provide to support interaction among different kinds of users within and outside your business. Video calling encourages real-time collaboration and helps in bringing faster solutions to problems. Teams also offers screen sharing to deliver presentations.
- Online meetings – MS Teams incorporates meeting and conferencing capabilities to support company-wide meetings for better information reach for various business purposes. You can host about 10,000 users at a time in online meetings. You have options to schedule meetings, invite external users, schedule meetings in a channel calendar as a new event, send messages or upload files in a meeting, and more.
- Telephony and audio-conferencing – Microsoft Offers Microsoft 365 Business Voice to turn Microsoft Teams into a powerful and flexible telephone system, It is easier and affordable to manage as compared to VoIP vendors. You can set up both toll and toll-free numbers, call menus to help callers get to the right department, audio conferencing that lets you host conference calls with people who don’t have Teams or don’t have an internet connection, and more. You can even give people their own phone numbers so they can get calls directly.
How to boost Teams adoption using TeamsHUB by Cyclotron
MS Teams is extremely user-friendly. By default, every user is free to do anything with the platform as they want. This apparently gives a rise in organic adoption of the platform shortly after the deployment. However, if you are a large-sized enterprise, teams may explode in number and create confusion and mismanagement. This may eventually decline the adoption of the platform and deprive businesses of deriving long-term benefits out of it.
Built on top of MS Teams, TeamsHUB by Cyclotron promotes a controlled approach to managing the platform without hampering user productivity. With a staunch permission model, access management, and site provisioning, TeamsHUB by Cyclotron streamlines end-to-end governance in MS Teams where you can easily decide who can do what with the platform. We provide you secure ways to control and maintain your valuable data, transfer files externally and manage guest users with the advanced monitoring system.
Moreover, you can give your employees personalized content for a tailored experience, bring all critical company details and insights onto one page, and let them socialize and collaborate to boost a greater engagement using our intranet portal.
Lastly, we provide you a self-service adoption and training portal to help your employees quickly search the content they need, upskill themselves and give output without delay. The micro-content such as quick video clips, tips, and tricks, short notes, etc. available in our portal accelerates Microsoft Teams and Microsoft Office 365 adoption for other workloads such as Teams, SharePoint, Outlook, and OneDrive.